Maintain accurate and up-to-date vehicle records, ensuring all documentation relating to tax, insurance, MOTs, servicing, and repairs is correctly recorded, stored, and accessible for audit and compliance purposes
Manage the fleet inbox, responding to queries, allocating actions, and ensuring requests are dealt with in a timely and organised manner
Collect, input, and manage fleet data, including mileage, fuel usage, defects, and servicing schedules, ensuring data accuracy across all systems
Support the analysis of fleet data to identify trends, highlight potential issues, and contribute to performance improvements and cost efficiencies
Assist in the allocation of vehicles to services and departments, supporting effective fleet utilisation and ensuring vehicles are assigned in line with operational needs
Monitor vehicle utilisation and availability, helping to identify underuse, overuse, or opportunities to optimise fleet efficiency and vehicle allocation
Assist in the end-to-end vehicle procurement process, including supporting tender activities, liaising with suppliers, and coordinating the delivery, allocation, and onboarding of new vehicles
Ensure all fleet activities are carried out in line with company policies and relevant legal, safety, and environmental regulations, escalating any compliance concerns where necessary
Act as a key point of contact for drivers and internal stakeholders, responding to queries, providing guidance, and coordinating resolutions in a timely and professional manner
Support the management of vehicle-related incidents, including assisting with investigations, gathering information, and maintaining accurate records
Assist with the administration and processing of parking fines, penalties, and S172 notices, ensuring timely responses and accurate record keeping
Support vehicle inductions, ensuring drivers are familiar with vehicle features, safety requirements, and company policies
Assist in arranging and coordinating driver assessments and training, liaising with internal teams and external providers where required
Assist in the preparation and production of regular and ad hoc reports on fleet performance, utilisation, costs, and compliance metrics
Identify opportunities for continuous improvement and support initiatives aimed at increasing operational efficiency, reducing costs, and enhancing service delivery
Coordinate and support the booking of vehicle maintenance, servicing, inspections, and MOTs, ensuring minimal vehicle downtime and disruption to services
Assist in the administration, maintenance, and ongoing development of fleet management systems and tools, ensuring accurate data input and effective system use
Record, maintain, and update fleet-related processes and procedures to ensure information remains accurate, current, and aligned with organisational and compliance requirements
Support the end-to-end process of hiring and off-hiring vehicles, including coordinating availability, updating records, and ensuring all documentation and compliance requirements are accurately completed
Complete, fill in, and accurately save all required fleet-related paperwork and digital records, ensuring documentation is correctly filed, easily retrievable, and compliant with organisational procedures
Key Working Relationships.
On a day-to-day basis, the apprentice will interact with:
Fleet Management team members and managers
Vehicle drivers and internal staff across various departments
External suppliers, including garages, maintenance providers, and vehicle manufacturers
Internal stakeholders involved in procurement and operations
Mentors and training providers supporting the apprenticeship programme
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
Skills: Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Logical, Team working, Creative, Initiative, Patience, Physical fitness
Taken from the listing. Check the full advert before you apply.