Business Office Administration Apprentice

Bookkeeping and finance administration

• Capture supplier invoices, receipts and expenses accurately in Xero
• Record payments and receipts, and help keep bank reconciliations up to date
• Raise client invoices accurately and on time, and keep track of what is outstanding
• Follow up overdue client payments and flag any issues early
• Prepare supplier payment runs for approval by the Head of Operations
• Support month-end tasks and provide information to our accountants when needed

HR and contracts support

• Support HR administration, such as new-starter set-up, keeping peoples HR records up to date, and tracking leave and training
• Help keep contracts, supplier agreements and related records organised, current and easy to find
• Track key contract and renewal dates and flag them to the Head of operations
• Prepare documents, letters and simple trackers for the Head of Operations

General office administration

• Keep the office running day to day, including supplies, post, deliveries, visitors and liaison with the building and facilities team
• Maintain organised filing, both digital and paper, in line with our information security standards
• Coordinate office equipment, services and supplier relationships
• Help organise team events, socials and visitor arrangements
• Pick up ad hoc operational tasks and see them through to completion

Training

A 100% tailored training and assessment program will be delivered to support you throughout your apprenticeship, (18 months including endpoint assessment) topics covered include –

• The organisation
• Value of their skills
• Stakeholders
• Relevant regulation
• Policies
• Business fundamentals
• Processes
• External environmental factors
• IT
• Record and document production
• Decision making
• Interpersonal skills
• Communications
• Quality
• Planning and organisation
• Project management

 

After the apprenticeship

We are a growing company , but there is no career path mapped out for this role. So, opportunities would be dependant on the position of the business.